Request to Physical Shareholders

Dear Shareholder,

As a part of its ongoing measures to protect the interest of the investors in the Securities Market, Securities and Exchange Board of India (SEBI), vide itsCircular No. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/655 dated November 03, 2021 specified the common and simplified norms for processing any service request of shareholders by Registrar & Share Transfer Agents (RTAs) and providing electronic interface by RTAs for processing investors queries, complaints and service requests.

SEBI, vide the said circular, also specified the formats for physical shareholders for raising the requests with regard to registration or changes / updation of PAN, KYC, nomination and also for bankers attestation of the signature of the shareholder in the event of major mismatch in the signature of the shareholder.

1. SEBI has also given certain clarifications in this regard vide circular no. SEBI /HO /MIRSD /MIRSD _ RTAMB/P/CIR/2021/687 dated 14.12.2021.

It has been made mandatory for all holders of physical shares to furnish / update the PAN, Nomination, Contact details, Bank account details and specimen signature with the Banks RTA.

Please note that -

  • w.e.f. 01.01.2022, any service request will be entertained by the Banks RTA only upon registration / updation of PAN, KYC and Nomination details.
  • The folios in which PAN / KYC/ Nomination details are not available / updated will be frozen by the Banks RTA w.e.f. 01.04.2023.
  • Also note that the folios in which PAN is not linked to Aadhaar as on 31.03.2022 or any other date as may be specified by the Central Board of Direct Taxes will also be frozen by the Banks RTA.
  • after December 31, 2025, the frozen folios shall be referred by RTA / Bank to the administering authority under the Benami Transactions (Prohibitions) Act, 1988 and / or Prevention of Money Laundering Act, 2002

Shareholders holding shares in physical form are requested to furnish / update their PAN / KYC/ Nomination details, if not done earlier, with Banks RTA by using the relevant forms as appended below:

Sl No


Form - web link


Request for registering PAN, KYC Details or changes / updation thereof



Confirmation of Signature of shareholder by the Banker (in case of major mismatch in the signature of the shareholder)



Nomination Form



Cancellation or Variation of Nomination



Declaration form for opting-out / cancellation of Nomination *


6 Form ISR-4 Form ISR-4

*Please use Form SH-14 and Form ISR-3 for cancellation of the existing nomination.

In case of any query, kindly contact our RTA at the details provided below:

KFin Technologies Ltd

Registered and Corporate office

Unit: Canara Bank

Selenium Tower - B Plot No 31&32 Gachibowli, Financial District,

Nanakramguda,Serilingampally Hyderabad - 500032, Telangana

Ph. 040 67162222,33211000

Toll Free no: 1800-3094-001